Confidentiality and Privacy Policy

Effective Date: 10/03/2025

Introduction

At Octalas Group, we are committed to safeguarding the confidentiality, integrity, and privacy of our clients, partners, and users. This Confidentiality and Privacy Policy outlines how we collect, use, protect, and manage confidential information and personal data in accordance with global data protection laws, including the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA).

By engaging with Octalas Group, you trust us with sensitive and confidential information. We take this responsibility seriously and are committed to transparency and accountability in all our data practices.

1. Confidentiality Commitment

1.1 Definition of Confidential Information

“Confidential Information” includes all non-public information, data, intellectual property, trade secrets, strategies, communications, and business details shared with Octalas Group, whether in oral, written, electronic, or other forms.

1.2 Use and Disclosure of Confidential Information

• Octalas Group will not disclose, share, or use any confidential information for purposes outside the scope of our engagement without prior written consent.
• Confidential information is only accessible to authorized personnel who are bound by strict confidentiality obligations.
• We do not sell or rent any confidential or personal data to third parties.

1.3 Security Measures

We implement industry-leading security protocols, including end-to-end encryption, multi-factor authentication (MFA), secure cloud storage, and continuous monitoring to protect confidential information from unauthorized access, misuse, and breaches.

2. Privacy Policy

2.1 Information We Collect

We may collect and process the following types of information:

• Personal identification details: Name, email address, contact number, job title, company name.
• Technical data: IP addresses, browser types, operating systems, and usage data when visiting our websites or using our platforms.
• Business information: Project-related data, communications, and shared documents necessary for service delivery.

2.2 Purpose of Data Collection

Your data is collected to:

• Provide and improve our AI, cybersecurity, and blockchain services.
• Facilitate secure communications and collaboration.
• Respond to inquiries, provide customer support, and deliver requested services.
• Ensure compliance with legal and regulatory requirements.

2.3 Legal Basis for Processing

Octalas Group processes personal data under the following legal bases:

• Consent: When you give clear consent for processing.
• Contract: When processing is necessary for contract performance.
• Legal obligation: For compliance with applicable laws.
• Legitimate interests: To improve services while respecting privacy.

3. Data Sharing and Third-Party Disclosure

• We do not sell, trade, or transfer personal data to outside parties without explicit consent, except as required to provide our services or comply with the law.
• Any third-party service providers we engage (e.g., cloud hosting, analytics) are contractually obligated to protect data and maintain confidentiality.
• Cross-border data transfers, if necessary, are carried out in compliance with international data transfer laws and standards.

4. Data Retention and Deletion

• Personal and confidential data is retained only for as long as necessary to fulfill the purposes for which it was collected or as required by law.
• Upon completion of service engagements, we offer secure data return or certified deletion of confidential information.
• Clients may request data deletion at any time, subject to applicable legal limitations.

5. Your Privacy Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you.
• Rectify incorrect or incomplete information.
• Request deletion of your data.
• Object to or restrict certain processing activities.
• Withdraw consent at any time without affecting prior lawful processing.
• Data portability – obtain and reuse your personal data for your own purposes.

To exercise these rights, please contact us at [insert privacy contact email].

6. Security Practices

Octalas Group employs robust measures to ensure data protection, including:

• AES-256 encryption for data at rest and in transit.
• Zero Trust security models for internal access control.
• Regular security audits and penetration tests.
• Compliance with ISO 27001, SOC 2, and other relevant security frameworks.

7. Policy Updates

We may update this policy from time to time to reflect changes in legal requirements or our practices. Updated versions will be published on our website, and significant changes will be communicated directly to affected parties.

8. Contact Us

For questions, concerns, or requests related to this policy, please contact:

Octalas Group — Privacy Office
Email: in**@oc*****.com
Phone: +353-1-56666-40

Final Note

At Octalas Group, confidentiality and privacy are foundational to our mission. We are dedicated to building trust and long-term partnerships through transparency, accountability, and uncompromising security standards.